New Zealand Statistical Association (Inc.)
P O Box 1731, Wellington
Constitution of the New Zealand Statistical Association
(Registered 25 September 1998)
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NAME
This Association shall be called the New Zealand Statistical Association (Incorporated).
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AIMS AND OBJECTS
The object of the Association will be the encouragement of theoretical and applied statistics in New Zealand.
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MEMBERSHIP
Membership shall consist of three classes:
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Ordinary members: Except for foundation ordinary members, the method of election to the membership will be by
application to the Secretary, approval then being given by the Executive Committee.
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Corporate members: Firms or organizations interested in furthering the aims and objects of the Association.
The method of election shall be the same as ordinary members. Corporate members are entitled to have staff members attend Association meetings without their being ordinary members, but persons attending in this capacity will have no voting rights on any motion presented or ballot conducted at such meetings, except in the election of the corporate representative on the Executive Committee at the Annual General Meeting.
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Honorary Life Members: Persons with a long and distinguished record of service to the Association.
Candidates shall be nominated by the Executive Committee and elected by a majority vote at a general meeting of the
Association and have all the rights of an ordinary member.
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AFFILIATED GROUPS
The Association may grant the status of Affiliated Group to any group formed with the object of furthering
communication between users of statistical techniques. The granting of such status shall not confer upon the group,
nor any of its members, any of the rights of a member of the Association, and shall not place the Association under
any financial or other obligation to the group or to its members. The acceptance of such status shall place no financial
or other obligation to the Association upon the group nor upon its members. The status of Affiliated Group shall be
granted, and may be revoked, by a majority vote at a general meeting of the Association, and may at any time and at the
discretion of the Executive Committee of the Association, be suspended pending the next annual general meeting.
An affiliated group may terminate its affiliation at any time by giving notice in writing to the Association.
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SUBSCRIPTION
The annual subscription for both ordinary and corporate members will be fixed from year to year by the majority vote
of the ordinary members present at the Annual General Meeting.
Honorary life members shall not be liable for any subscription.
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EXPULSION OF MEMBERS
Any member whose annual subscription is not paid within 3 months of invoices being first posted out will forfeit
membership and may be re-admitted to membership only by method of rule 3, or by payment of arrears.
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RESIGNATION OF MEMBERS
Members may resign by written notification to the secretary of the Association.
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GENERAL MEETINGS
There shall be an Annual General Meeting of the Association within six months of each financial year.
The financial year shall end on the last day of March each year. Other meetings may be held from time to time at the
discretion of the Executive Committee guided by the wishes of the members. Notice and agenda of the Annual General Meeting
shall be distributed to members by circular at least fourteen days before the meeting. Sixteen ordinary members shall
constitute a quorum for an Annual General Meeting or special meeting. The President shall chair the meeting. If the
President is unable to be present, the meeting shall elect another member to the chair.
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MODE OF VOTING
Voting shall be decided by voices or show of hands at the discretion of the chair. The chair shall have a deliberative
and casting vote. A ballot shall be taken if requested by any member.
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ALTERATION OF RULES
The rules of the Association may be altered, added to, or rescinded only by the Annual General Meeting or a meeting
specially called for the purpose and for which notices are sent to members as in rule 8. No such alteration, addition
or rescinding shall be permitted if it in any way affects the tax exempt status of the organization. Notification of
proposal to alter rules must reach the Secretary at least one month before the meeting at which the proposal is to be
put forward. Modifications to the constitution will require a two-thirds majority of votes of members present at the
meeting.
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ELECTION OF OFFICERS
The President, Secretary, Treasurer and a committee of six will constitute the Executive Committee of the Association.
Candidates for these positions must be proposed and seconded at the Annual General Meeting. The President, Secretary and
Treasurer will each be elected by separate ballot. Nominations will then be called for the five Executive Committee
members to represent the ordinary members and, a ballot having been taken, the five nominees receiving the highest number
of votes shall be declared elected. The remaining Executive Committee member will represent the corporate members. The
corporate members' representative must be an ordinary member and will be elected by the official representatives of the
corporate members (one per corporate member) present at the meeting. The Executive Committee shall have power to co-opt
members to fill temporary vacancies.
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COMMON SEAL
The common seal will be held in the custody of the Secretary. It will be used by the President in the presence of the
Secretary, either by authority of a vote at a general meeting, or an Executive Committee meeting.
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ASSOCIATION FUNDS
Proper account shall be kept and an audited statement of accounts shall be presented to the Annual General Meeting.
These accounts shall be forwarded yearly to the Registrar of Incorporated Societies. All Association funds will be
under the control of the Executive and shall be deposited with reputable financial institutions. All withdrawals from,
or drawings upon, Association accounts shall require the signature of any two of the following persons: Treasurer,
Secretary, such two other members as the Executive Committee may designate from time to time. All financial activities
of the Association shall be reported to the Treasurer and included in the Association's accounts. The Association shall
not have the power to borrow money.
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DISPOSITION OF PROPERTY
In the event of dissolution of the Association, the disposition of the property of the Association shall be decided at the last general meeting, except that on dissolution no property whatsoever shall be paid to or distributed directly or
indirectly among the members of the Association. Provided that any disposition of the property shall only be given or
transferred to some other charitable organisation or body having objects similar to the New Zealand Statistical
Association (Incorporated), within New Zealand.
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EXECUTIVE COMMITTEE
The Executive Committee shall conduct the affairs of the Association between general meetings of the Association,
and, through the President, shall report to the Annual General meeting upon the state of the Association's affairs.
The President shall chair any meeting. If the President is unable to be present, the meeting shall elect another member
to the chair. The Executive Committee shall hold meetings as it sees fit. Decisions at meetings shall be by majority vote
with the chair having the casting vote in the case of a tie. The quorum necessary for transaction of business at a
meeting shall be three. The Executive Committee may also decide questions and take action without a meeting, in which
case the approval of three members, including the President, shall constitute a decision of the Executive Committee;
any such action shall be reported to the next Executive Committee meeting. The Executive Committee may delegate one or
more of its members the authority to exercise any of the powers of the Executive Committee on such terms as the Executive
Committee sees fit.
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OTHER COMMITTEES
The Executive Committee may establish other committees with such terms of reference as it sees fit. All committees report
to the Executive Committee. The members of these committees shall be selected by the Executive Committee except where this
authority is vested in the Annual General Meeting. No committee or member thereof may contract or make representations in
the name of the Association except by delegation from the Executive Committee. Any member of a committee which receives
money or other property pursuant to a contract entered by the Association or otherwise for the benefit of the Association
shall immediately account to the Executive Committee.
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TAX EXEMPT STATUS
The Association is prohibited from making any distribution, whether by way of money, property, or otherwise whatsoever,
to any member, save reasonable remuneration for services performed.
No member of the organisation or any person associated with a member shall participate in or materially influence
any decision made by the organisation in respect of the payment to or on behalf of that member or associated person of any
income, benefit or advantage
whatsoever.
Any such income paid shall be reasonable and relative to that which would be paid in an arm's length transaction
(being the open market value).
The provisions and effect of this clause shall not be removed from this document and shall be included and implied
into any document replacing this document.
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